Elissa M Baker

Sep 102021
 

Reconnecting Your VoiceThread to the Link in Your Course

This process needs to be completed after importing your course into a new course section, which is associated with the new course and students.

Important TIP! If you have students commenting on a VT then you need to make a copy of the VT and remove the previous classes’ associations. Or, have a Master Copy you can make a copy of for each new course. If you have questions please contact the Distance and Online Learning Office for assistance.

  1. Select the VoiceThread link you created in your course.
    VoiceThread link within Blackboard course.
  2. From the VoiceThread Setup page, select Individual VoiceThread.
    Select Individual VoiceThread
  3. From the Select VoiceThread page, locate the VoiceThread media you want your Blackboard link to point to.
    Select VoiceThread lecture
  4. Select the Share with Class button.
    1. If you have students commenting on your VT, choose to Make a new copy to share to remove previous comments.
    2. Then follow the prompts to rename and share with the class.
 September 10, 2021  Posted by at 1:57 pm Uncategorized Comments Off on Reconnecting Your VoiceThread
Jun 182021
 

Need Help With VoiceThread?

Contact the Distance and Online Learning Help Desk at 518-629-7070 or email at DLhelp@hvcc.edu.

Create a VoiceThread using Video Commenting

Instructors may assign an oral presentation that requires you to present using video while sharing a PowerPoint presentation. This tutorial walks you through adding media and recording video.

  • Select the VoiceThread assignment link in Blackboard.
    • VoiceThread Assignment Link
  • Choose the yellow Start assignment button.
    • VoiceThread assignment start page
  • Add your presentation materials by choosing the Add from computer icon.

    • VoiceThread Lets get started page with icons to start the VT
  • Locate your presentation material on your computer to add to your VT.
    • Computer File Explorer window
    • Wait for your presentation slides to load
      • VoiceThread media upload processing page
  • Select the yellow Continue button.

    • VoiceThread slide preview page
  • Click on the Make a Comment plus sign icon to open the menu.
    • VoiceThread make a comment icon (plus sign)
  • Select the Record a Comment icon to record your presentation.
    • VoiceThread record icon
  • Record your presentation and select the red Stop Recording text when finished with your presentation.
    • You can resize your webcam video box so it does not hide components of your presentation. Use the hash marks (located in the upper right corner of the webcam video box) and drag to resize.
    • VoiceThread Stop Recording text
  • Review/Playback your presentation and select the green Save button when done.
    • VoiceThread Save recording button
  • Your comment is posted to the VoiceThread and you can select the yellow Submit button to complete the assignment.
    • VoiceThread Comment post icon and Submit assignment button
  • A confirmation message appears. If you are required to view and comment on a classmate’s VoiceThread, select Student Gallery to view and comment on classmate’s presentations.
    • VoiceThread Submission Confirmation callout and Student Gallery Link
 June 18, 2021  Posted by at 3:34 pm VoiceThread, VoiceThread Comments Off on Submitting Create a VoiceThread Assignments
May 142021
 

The Cross Listed Course is considered the “Master” and it is where the students take the course; therefore, Instructors should build their courses within the Master course shell. The Child Courses are not available to students. Students from the Child Courses have been joined (or Cross-Listed) in the Master course. Please note: High School Sections will not show in the course search WIRED view, but can be seen in the faculty class list WIReD view and the Blackboard Course List view.

The ID for a Cross List course consists of a letter, a number, and the part of term.

The Name for a Cross List consists of the name of the course with the child course sections identified in parenthesis.

Sample of how Child Courses and the Cross Listed Course (Master Course) will appear in Blackboard’s Course List:

Cross-List Course List

The list below shows a Single Course, a Child Course, and a Cross-Listed Course.

SINGLE COURSE SAMPLE:

40114.202140: Summer 2021 Principles of Marketing (MKTG-120-220) (not currently available)

Single Course View

CHILD COURSE SAMPLE:

40640.202140: Summer 2021 Principles of Marketing (MKTG-120-615) (unavailable – Child course of B9202140: Summer 2021 Principles of Marketing (MKTG-120-620, MKTG-120-615)

Cross-List Child course view

CROSS-LISTED COURSE SAMPLE:

B9202140: Summer 2021 Principles of Marketing (MKTG-120-620, MKTG-120-615) (not currently available)

Cross-Listed Master course view

Grade Center for a Cross-Listed Course. Note that the Child Course ID is displayed in a Grade Center column for each student.

Cross-List Grade Center view

 

 May 14, 2021  Posted by at 10:56 am Prepare Your Course for Term Comments Off on How to identify cross list (master) course and child courses in my course list?
Apr 262021
 

Setting Up Your VoiceThread Link

  1. Navigate to the “Content” area for your course.
  2. Click on the “Build Content” menu.
  3. Select “VoiceThread” from the menu.
  4. Give the link a title and description if you’d like.
    NOTE: The description cannot contain any line breaks or multiple paragraphs.
  5. If you are creating a graded assignment, remember to enable grading by select “Enable Evaluation” and completing the Points Possible and availability.
  6. Submit.
  7. After you have added VoiceThread to your course, you’ll need to decide what you want students to see when they click on that link. Start by clicking on the link you’ve just created.
    • Course View – Display the collection of VoiceThreads that have been shared with your course. Anything that has not yet been explicitly shared with your course will not appear here.
    • Individual VT – Display any VoiceThread that you have created. When students click on the link, they’ll see just this one VoiceThread. This option is best for a Discussion or Lecture.
    • Home View – Display all of a student’s VoiceThread content in a single view. This includes all VoiceThreads and all courses that belong to them.
    • Assignment Builder – Create a graded assignment for students to complete. You can require them to create a VoiceThread of their own to submit, to comment on a VoiceThread you’ve created, or to watch a VoiceThread start to finish.
  8. Once you have selected the type of VoiceThread, you can either select a VT you have created, create a new VT, or set up a VT assignment.
 April 26, 2021  Posted by at 10:42 am Communications and Collaboration, Course Content and Tools, VoiceThread Comments Off on Adding VoiceThread to Your Course
Jan 282021
 

Module 1: The Blackboard System Environment

  • successfully navigate and identify key components of the Blackboard and course environments
  • identify the relationship between the Blackboard system and other systems at HVCC
  • know how students are added to their course and HVCC policies concerning FERPA, enrollment, and student access
  • locate and use the Faculty Support Site, DL Help, and Blackboard tutorials
  • explain faculty user accounts and student-preview user accounts
  • locate, navigate and successfully work in their ZZZZ_999_username course in multiple roles
  • locate and use the HVCC protocols on ADA compliance in course development

Module 2: Creating and Adding Course Content

  • identify the necessary first week activities to orient students to the course tools and discipline
  • create accessible files (Word, PowerPoint, PDF)
  • explain the importance of patterns in weekly work for students
  • identify appropriate file types, file sizes and file locations for the online environment

Module 3: Lecture Content and Tools

  • evaluate the pedagogical value, suitability, and accessibility of publisher content offerings (cartridges, test banks, companion sites, LMS integrated tools, and content)
  • design pedagogically appropriate content and interactions using best practices for student workflow and retention
  • link to journal articles in library databases
  • design accessible lectures as pages, learning modules and/or media
  • choose appropriate audio/multimedia authoring tools and identify accessible uses
  • link to streaming media, licensed media and web content

Module 4: Communication Tools

  • locate and use the Discussion Board tool, including Forums, Threads, grading tools and grade center settings
  • identify grading criteria for discussion posts and create a rubric
  • identify the differences between the use and functionality of threaded Discussions, Blogs, WIKIs, and Journals
  • apply Universal Design principles and ADA compliant strategies to the deployment of communication tools

Module 5: Assessments, Tests, Assignments and More

  • locate and use the Assessment tools, including Tests, Pools, Surveys
  • build questions (multiple types) and configure Question Settings
  • identify publisher resources for questions and test banks and explain what process is necessary for their use in Blackboard
  • identify and explain the alignment of course objectives and assessments in their course
  • explain the importance of assessment as feedback (to students and to faculty)
  • identify and address accessibility and universal design issues in assessments
  • locate and configure the Assignment tools

Module 6: Grading and the Blackboard Grade Center

  • identify the location of tools in the Grade Center and configure them
  • edit column information for different types of columns
  • identify automatically created grade columns, manual columns, and calculated columns
  • explain how students access their grades (scores, feedback)
  • configure grade center column visibility and organization
  • explain and respond to the status of an activity based on the icons displayed
  • create and use Smart Views, Favorites, Categories and filters for efficiency of navigation
  • explain the relationship between the “Needs Grading” tool and the Grade Center
  • identify and comply with HVCC grade submission policies
  • download Grade Center data and open in a spreadsheet program

Module 7: Holistic Course Review a.k.a Finishing Your Course!

  • identify the ways in which your course complies with the HVCC ADA protocols
  • identify areas of your courses that might need editing before going live
  • export your course and save to a storage area
  • import your course to your new live shell/section for teaching
  • make your course available
  • prepare for Department Chair to review your course (enrollment of DC) and get DC course approval
  • make modules available and unavailable as needed
  • explain your role in maintaining quality Distance Learning offerings aligned with the HVCC Quality Assurance process
 January 28, 2021  Posted by at 3:23 pm Uncategorized Comments Off on PEOCDD Module Objectives
Jan 282021
 
 

Modules

General Topics for Week

Design Concepts – WHAT and WHY (using articles, discussion, and individual design concerns)

Module 1
  • HVCC Systems, Computing Environment, Policies
  • Intro to the Blackboard LMS
  • Designing Online Learning Environments
  • Tour of the PEOCDD course and other courses (examples from online faculty)
  • Importance of ADA compliance and Universal Design
  • Use relevant article(s) and course content provided to:
    • Plan your strategy for the transition to the online environment (designing interactions)
    • Plan your overall course structure (in the rough)
    • Building the “matrix” (the schedule for your students)
    • You are building a web-based learning environment – why good design matters
Module 2
  • Basic Content, Tools, and Navigation
  • File Types and Formats
  • Settings and Configurations
  • Plan your modules to include an instructional sequence (based on your schedule/”matrix”).
  • Think about the content you deliver in f2f class and how you might deliver it interactively online.
  • ADA compliance
Module 3
  • Advanced Content, Lecture Creation Tools, Links and Navigation
  • File Sizes and Images
  • Open Educational Resources (OERs) and Web-based Interactives
  • What is an online lecture?
  • ADA compliance
  • When and why to use publisher content
  • Explore Learning Objects and Open Educational Resources (locate interactive material for your course)
  • Student workflow and load, faculty workflow and load – simple and rigorous
  • “Chunking” content
  • Technology’s impact on teaching and learning
 Module 4
  • Tools and Strategies for Online Communication Interaction and Writing
  • Rubric Use and Development
  • Determining the ways you want to communicate with students
  • Determining how significant student to student communication will be
  • Designing interactivity
  • Discussion Forums compared to Journals, WIKIs, and Blogs – which tool will be the right tool for which activity
  • Making communication tools accessible
 Module 5
  • Online Assessment Creation and Management
  • Curriculum, Instruction, and Assessment: Feedback Loops
  • Assessment Tools: Tests, Pools, Questions Types, Valid Assessments, Assignment Tool, Turnitin
  • Test Deployment, Settings, and Configuration
  • Determining the role of assessment in your course
  • Choosing appropriate assessment tools and strategies
  • Aligning assessments to objectives Assessment as feedback for you and the student
  • ADA and Universal design considerations
  • Alternative assessments – ideas
  • Publishers and Respondus
Module 6
  • Online Grading, Feedback
  • Bb Grade Center Management
  • Reports and Statistics
  • Nuts and bolts
  • Choosing grading strategies
  • Managing your time
Module 7
  • Preparation for OSCQR rubric and Review by Department Chair
  • Going LIVE!! Are You Ready?
  • Exporting and Importing Your Course
  • Complete SUNY Online Course Quality Review (OSCQR) rubric as part of HVCC Quality Assurance process
 January 28, 2021  Posted by at 3:14 pm Uncategorized Comments Off on PEOCDD Course Schedule and Outline
Jan 132021
 

Create and Submit a VoiceThread Assignment

For further detailed instructions and videos.

  1. Get the VoiceThread Mobile App for your device
  2. Open the App
    • Tap “Settings.”
    • Enter hvcc.voicethread.com as the domain.
    • Tap “Sign in.”  This will direct you to HVCC’s login page.
    • Enter your HVCC username and password
  3. Navigate to the VoiceThread Assignment in your course and select the assignment link
  4. Select the “X” (upper right corner) to close the browser view and access the VT App
  5. Choose the Create icon
  6. Select the +Add button
  7. Choose Record video
  8. Allow VT to use your phone camera and microphone
  9. Record your presentation and select the red “Stop” button when finished
  10. Review/Playback your presentation and select “Save” when satisfied
  11. Enter a “Title” in the title field
  12. Enter a “Short description” in the description field
  13. Select the “Save” button
  14. Return to Blackboard
  15. Navigate to the VT Assignment
  16. Choose the saved VT you created from the list
  17. Leave the check box unchecked for the “and share with class” option
  18. Select the “Submit Assignment” button
 January 13, 2021  Posted by at 3:21 pm Communicating and Collaborating, Communications and Collaboration, VoiceThread, VoiceThread Comments Off on VoiceThread – Mobile App Set-Up & Instructions
Jan 132021
 

Zoom and TechSmith Knowmia are connected. When recording in Zoom, choose Save to Cloud, and your recordings are automatically uploaded to your TechSmith Knowmia library in a folder called Zoom Recordings. After your Zoom meeting recording is finished, you will receive two emails, one from Zoom and one from TechSmith Knowmia, both pictured below. If you do not see either of these emails, please check the “Junk” and “Clutter” folders in your inbox.

IMPORTANT: For ADA compliance, you need to enable the audio transcript before you start your meetings. This will allow you to caption your Zoom meeting videos easily. Here are directions for enabling audio transcripts. Additionally, you can create closed captions for your recordings in Knowmia.

Sample Image of Email Confirmation About Zoom Recording Availability

Image displaying email confirmation from Zoom

Sample Image of Email Confirmation About Zoom Recording Availability in Knowmia

Image displaying email confirmation from Knowmia

 January 13, 2021  Posted by at 1:26 pm Bb News - Faculty, Communications and Collaboration, Course Content and Tools Comments Off on Zoom Recordings to Knowmia for ADA Compliance
Jan 132021
 

Reconnecting Your Knowmia Media (Video) to the Link in Your Course

This process needs to be completed after importing your course into a new course section, which is associated with the new course and students.

Important TIP! If you are using the Conversation, Quiz, or Data Analytic functionalities, it is recommended that you create a copy of the video to relink to the course. This way, the data for these functionalities will specific to your new course. Otherwise, results from these features will contain data from all previous users.

  1. Select the TechSmith Knowmia link you created to connect you to your Knowmia Library.
    TechSmith Relay Content Link in Bb
  2. From your Knowmia Library, locate the video media you want your Blackboard link to point to, and then select Add Media.
  3. When you do this, the Knowmia Video that your Blackboard link points to will appear in playing view:

Knowmia Playing Mode

 January 13, 2021  Posted by at 8:30 am Build Content, Create Comments Off on Reconnecting Your Knowmia Media Link in Blackboard
Dec 222020
 

You can create grade categories to align with the type of assessments you are using. Assigning categories to assessments can assist you in weighted grade total calculations.

Creating Grading Categories

  • From the Control Panel
  • Select Grade Center
  • Select Full Grade Center
  • Select Manage
  • Select Categories
  • Select Create Category
  • Enter a category name in the Name field.
  • Optional: enter a description in the Description field.
  • Select Submit

Assigning Categories to Grade Columns

  • From the Control Panel
  • Select Grade Center
  • Select Full Grade Center
  • Select Manage
  • Select Column Organization
  • Select the checkmark in front of the column or columns you want to assign a grade category to
  • Locate the Change Category to… button (located at the top or bottom of the page
  • From the drop-down menu choose the Category you want to assign to the grade column(s)
 December 22, 2020  Posted by at 10:42 am Grade Center Comments Off on Create and Assign Grade Column Categories
Dec 072020
 

Instructors can manually create a Grade Center column to enter final grade total in Score Format.


  • From the Control Panel
  • Select Grade Center
  • Select Full Grade Center
  • Select Create Column
  • Column Information
    • Enter Final Course Grade or similar in the Column Name field – this is a formal name for the column and will display to students in their grade view. It will also display to instructors in the Grade Center.
    • Grade Center Name field Leave Blank
    • Optional: Enter information in the Description field
    • Choose Score or Percentage from the Primary Display field menu
    • Secondary Display field Leave Blank
    • Category: select one the following option:
      • No Category
    • Enter a point value in the Points Possible field
      • Enter a zero or 100, this field needs a value entered
  • Dates
    • Due Date field Leave Blank
  • Options
    • Include this Column in Grade Center Calculations: Select No
    • Show this Column to Students: Select Yes to display column to students. Select No to hide column from students
    • Show Statistics (average and median) for this column to Students in My Grades: Select No
  • Select Submit
  • Scroll to the far right of the Grade Center to view the new column
 December 7, 2020  Posted by at 2:47 pm Grade Center, Uncategorized Comments Off on Create a Manual Numerical Column for Final Grade Total
Dec 072020
 

Instructors can manually create a Grade Center column to enter grades in Text Format, ie. A, B, C, D, F, I, or Z.


  • From the Control Panel
  • Select Grade Center
  • Select Full Grade Center
  • Select Create Column
  • Column Information
    • Enter Final Course Letter Grade in the Column Name field – this is a formal name for the column and will display to students in their grade view. It will also display to instructors in the Grade Center.
    • Grade Center Name field Leave Blank
    • Optional: Enter information in the Description field
    • Choose Text from the Primary Display field menu
    • Secondary Display field Leave Blank
    • Category: select one the following option:
      • No Category
    • Enter a point value in the Points Possible field
      • Enter a zero or 100, this field needs a value entered
  • Dates
    • Due Date field Leave Blank
  • Options
    • Include this Column in Grade Center Calculations: Select No
    • Show this Column to Students: Select Yes to display column to students. Select No to hide column from students
    • Show Statistics (average and median) for this column to Students in My Grades: Select No
  • Select Submit
  • Scroll to the far right of the Grade Center to view the new column
 December 7, 2020  Posted by at 2:41 pm Grade Center, Grading Comments Off on Create a Manual Text Column for Letter Grades
Sep 152020
 

The Center for Distance and Online Learning is available to assist faculty with converting and importing exams/quizzes into your courses on Blackboard. Our staff will convert your exam into a digital format and import it into your course Test or Pool area. This will take 5-7 business days in turnaround time depending on the volume of submissions, so please plan accordingly. Please review the details of how your test file must be submitted to make this possible.

Exam Submission Form

If you have any questions, please email DLhelp@hvcc.edu.

 September 15, 2020  Posted by at 2:03 pm Assessments and Assignments, Bb News - Faculty, Course Content and Tools, Prepare Your Course for Term Comments Off on Exam Conversions to Blackboard Request Form
Jul 162020
 

What is Respondus? A powerful tool for creating and managing exams that can be published directly to learning management systems or printed on paper.

Step 1: Formatting your questions

In order to import your test questions into the Respondus Software, you need to format your questions using their standard formatting. You may find it easier to write your questions in WordPad or TextEdit because these simple text tools do not have auto-formatting as Word does.

Step 2: Download and Install Respondus Software

If you haven’t downloaded the program you can follow the *Respondus Installation Instructions and Software Download* to do so. Sometimes with licensing renewal, you will be required to download and reinstall again.

Step 3: Import Questions into Respondus

Step 4: Import Test/Pool into Blackboard

Additional Options:

 July 16, 2020  Posted by at 1:30 pm Respondus Comments Off on Respondus Tutorials
Jul 072020
 

For unsupported video file formats (WMV, AVI, etc.), please convert the files to MP4 before uploading. Below is a link to download Handbrake, a free media conversion tool, and a video showing the steps necessary to create an MP4 that can be uploaded directly to the Knowmia website.

Download for Handbrake: Handbrake Website

How to use Handbrake:

 July 7, 2020  Posted by at 3:22 pm Build Content, Create Comments Off on Converting Unsupported Video File Formats
Jul 072020
 

HVCC Copyright Regulations Resources

This is available on the HVCC website without logging in to Blackboard. Bookmark/favorite this link when it opens in a new window for use in all your course designs.

ALA: Distance Learning and the TEACH Act

“Some news announcements anticipating the TEACH Act have suggested that the use of materials in distance education will be on a par with the broad rights of performance and display allowed in the face-to-face classroom. This characterization of the law neglects the many differences between the relevant statutes. In the traditional classroom, the Copyright Act long has allowed instructors to “perform” or “display” copyrighted works with few restrictions (Section 110(1)). By contrast, both the previous and the new versions of the statute applicable to distance education are replete with conditions, limits, and restrictions. Make no mistake: While the TEACH Act is a major improvement over the previous version of Section 110(2), the law still imposes numerous requirements for distance education that reach far beyond the modest limits in the traditional classroom.”

Lawrence Lessig’s Free Culture

For those of you in the radical zones, here is a fabulous presentation by the lawyer who challenged the DMCA act when it was first proposed, and also created the Creative Commons.  Recently there has been some unrest in academia as people are beginning to realize how much of the regulations are intended to guarantee profits and not to protect intellectual property. This presentation was given at a Campus Technology conference I went to, and it is great!

Using Materials on Blackboard

Copyright and Online Learning

What Can You Do? Like many things, there is a range of options. It is possible to move almost anything digital into an online course environment that is secure. The trick is making sure that you have permission to do so. With Blackboard in mind, here are some scenarios:

Resource
Possible?
Link to any website

 

Yes

You can always link to other websites – you don’t need to get permission first. The problem here is that the webpage you link to may disappear or change without you knowing it. Check your links often for link rot.

If your page is no longer active, look for it on the Internet Archive.

Save a copy of a webpage (for example a pdf or mht file) or image (jpeg, gif) on your computer and use it in a class. Maybe

This is allowed only if the image or webpage is part of the public domain OR there is a declaration that the page can be copied without permission or it has a Creative Commons license. Otherwise, you must get permission first.

Ideally, you should link to the web page or image or if it is no longer active, link to it on the Internet Archive.

Images, as small percentages of a total web page, can often fall under “fair use” and be used in the closed course environment. Citations are recommended or links to the source. Images can also be linked to directly and open in a new page which is very useful for larger images.

Post multimedia from a publisher’s CD or another source Maybe

You must get permission first unless it is the “teaching materials” and even then, you may not be able to extract it from the disk.

Most importantly, if students are required to buy a CD with their book, posting the material yourself is “re-publishing” and bypassing the legitimate purchase of the student access – not usually permitted, and often explicitly prohibited.

Check to see if the publisher has a companion website to which you can provide access.

Publishers may allow you to post CD materials inside your course on Blackboard IF guest access is turned off. This means that the class is limited to my paying students for that semester only. (Guest access is off by default on our system.)

Scan a page or figure from a textbook and post it Probably

If it is not your adopted textbook, get permission first.

If it is your adopted textbook, it is recommended that you contact the publisher first and get verbal permission. Publishers tend to be very good about this since the file is limited to the students that semester and you have adopted their text.

Show a video that I might show in class. Maybe

Possible, but you must get permission first. Recently video publishers have begun to sell licenses to schools to allow them to convert their content to streaming. We also have several video services with extensive libraries of streaming video (Films on Demand, Academic Videos Online Premium, etc.).

HVCC has the technical resources to set up video streams of any video you show in class. However, you must get permission, or qualify under the TEACH Act, to show that same video online to your distance learning students. Contact the copyright officer in the library or the media specialist in the IMC to see what is required.

Upload pdf copies of journal articles from the library databases. NO

To provide access to journal articles in the library databases, use the permalink, put it in the URL generator, and create an external link in your course.

Upload audio files from CDs you own Probably Not

Ripping the audio from a CD and redistributing without permission is not allowed. What you can do instead is locate it on a website and link to it. Technically you are using it in a closed, password-protected area for teaching, but unless you can provide access without making it possible to download, it is illegal to file share. You could use it in the background of a multimedia presentation such as Camtasia.

 July 7, 2020  Posted by at 11:38 am Resources, Uncategorized Comments Off on Using Materials on Blackboard – What you can do at a glance!
May 132020
 

Online & Remote End of Term Guidelines

Guidelines for exporting your course at the end of a term. It is recommended that you document student course interactions by archiving key components of your course for your records.


Highly Recommended Guidelines

Yes / No Have you Exported your course and saved the file to your “H:” drive or “Documents” on your computer? (saves course content only)
Yes / No Have you Archived your course and saved the file to your “H:” drive or “Documents” on your computer? (saves student interactions with the course)
Yes / No Have you downloaded Grades to a Spreadsheet for your records?
Yes / No Do you need to Print a Copy of your Grades?
Yes / No Have you downloaded the Grade History and saved the file to your “H:” drive? (contains all activity between instructor’s/student’s and graded attempts)
Yes / No Have you downloaded Survey results and saved the file to your “H:” drive?
Yes / No Have you made your Course Unavailable to students?
Important Note: If you assigned any student a grade of I (Incomplete), you must keep the course set to be “Available” in the Properties area in the Control Panel or the student will not be able to access it.

Suggested Guidelines

Yes / No Have you archived Discussion Board Posts and saved the file to your “H:” drive?
Yes / No Have you downloaded Assignment submissions and saved the file to your “H:” drive?
Yes / No Have you downloaded Test results and saved the file to your “H:” drive?
Yes / No Do you need to run Course Reports and saved the file to your “H:” drive? (Attendance, user activity in course, etc.)
 May 13, 2020  Posted by at 12:51 pm End of Term Procedures Comments Off on **End of Term Guidelines**
May 062020
 

Here is what you need to know and do!

Where are my Summer 2020 and Fall 2020 Blackboard course shells?

  • You will find empty Summer 2020 and Fall 2020 shells waiting for you in the new Blackboard instance at https://newbbprod.hvcc.edu.
  • You will also find zzzz_777_username development shells to use the same way you have previously used the zzzz_999_username development shells. Please note, if you currently are not on the Spring master schedule then you will not see your zzzz_777_username until summer classes start. Please contact dlhelp@hvcc.edu to have a Z area created for you.

It sounds like I will be having to work in 2 places! How does that work?

  • Yes indeed! There will be a short overlap for Spring 2020 as you build your Summer and Fall courses, followed by full use of the new Blackboard instance as our teaching and learning location after the Spring semester grades are submitted.
  • The OLD Bb Production will be available for reference and student Incompletes: Spring 2020, Intersession 2020 and Fall 2019 will be available to view and export until September 2020 on the OLD Bb Production.
  • Spring 2020 content (but not student data) will be moved to the NEW Bb Production for you before we lose access to the OLD Bb Production. (We suggest you download your grade histories and grade centers before you lose access to OLD Bb Production.)

Advice for Action!

  • Export all of your current zzzz areas and courses, and save them to your computer or a storage device as a backup.
  • It is a good idea to also download grade centers and grade histories.
  • Export from OLD Bb Production and Import your Summer courses into the NEW Bb Production shells as soon as you can. You can also do Fall courses now too.
  • Look over the courses in the new location – does everything look OK? Contact dlhelp@hvcc.edu if you see any problems.
  • ALLY and Collaborate are not yet configured – watch for those shortly
  • Publisher LTIs and other tools such as VoiceThread and TechSmith Relay are ready to go. Please test if you use these.
  • Organizations will need to be moved carefully with DL staff. We will be contacting your Leaders to facilitate this move in the least disruptive process.

Is this a new version of Blackboard?

  • NO. This is not a new version of Blackboard but there are some cosmetic changes such as icons.
  • Some options previously available are no longer available such as themes.
  • As was already the case, Buttons are no longer functional, but the toggle option can’t be removed.

What if I started building my Summer or Fall course in a zzzz area in the current (OLD Bb Production) Blackboard instance that I am teaching in right now?

  • Don’t worry! You can simply export those courses that you have prepared and import them into the NEW Bb Production for Summer 2020 and Fall 2020.

Why are my Summer 2020 and Fall 2020 Blackboard course shells in a different location than my current courses and shells? Why are we doing this?

  • In order to integrate new and exciting tools from Ellucian with Blackboard Learn 9.1, we needed to make some changes to the way HVCC had customized Banner to Blackboard communications. These changes were best made on a new Blackboard set up – a new instance/location – where we could start with a fresh database, baseline functionality and configuration, and the ability to test all tools and integrations in the teaching and learning environment before going live with your classes and students.

Where are all my other zzzz courses and development areas?

  • zzzz_999_username shells are on the OLD Bb Production and will be moved for you (tentatively) the week before summer classes begin.
  • zzzz_777_username shells are on the NEW Bb Production and you should go right ahead and use it. Please note, if you currently are not on the Spring master schedule then you will not see your zzzz_777_username until summer classes start. Please contact dlhelp@hvcc.edu to have a Z area created for you.
  • Spring 2020 and Intersession 2020 course content will be moved over for you by Blackboard and DL after the incomplete grade completion window – details to follow.

When and how will all my courses be in the same place?

  • Spring 2020 and Intersession 2020 content, but not students, will be moved by Blackboard and take several days to complete.
    • This migration will not happen until after the end of the 30-day Incomplete deadline for Spring 2020, in October 2020.
  • All the Summer 2020 and Fall 2020 courses (with students), and all the Spring 2020 and Intersession 2020 courses (content only, no students) will be on the NEW Bb Production by October 2020.
  • Fall 2019 courses will remain available to you on the OLD Bb Production until October 2, 2020.

Where will I access my Organizations?

  • Organizations will be moved over carefully in consultation with Organization Leaders in the week before Summer classes 2020.
    • Organizations are in regular use and have no end dates so we need to carefully coordinate their move.
    • We suggest Organization Leaders begin planning and cleaning up Organizations now.

Where and how will my students complete their Spring 2020 Incompletes?

  • All Incompletes will be finished on OLD Bb Production. Therefore, you will need to keep your Spring 2020 courses available to students and direct students to https://oldbbprod.hvcc.edu after May 19 to work on their incompletes.

What happens to “My Content” in the “Content Collection?”

  • Default course content will remain with the course when exported.
  • My Content in the Content Collection can be downloaded as a zip package and imported to NEW Bb Production.
    • Links to this content will need to be recreated for new courses.
    • Blackboard will be instructed to “copy links and include copies of the files outside of the course default directory” when migrating Spring 2020 content.
    • Faculty can also select “copy links and include copies of the files outside of the course default directory” when they export content for Summer 2020 and Fall 2020 courses on the NEW Bb Production. This will keep the necessary files with their related courses.

Useful Links:

 May 6, 2020  Posted by at 5:50 pm Bb News, Bb News - Faculty Comments Off on *Important Steps for Moving to New Blackboard Instance*
Apr 302020
 

Test Proctoring Solutions using the Respondus LockDown Browser and Monitor

If you require test proctoring for your final exams we are piloting the Respondus LockDown Browser and Monitor products.

LockDown Browser Overview

LockDown Browser® is a custom browser that locks down the testing environment within a learning management system. Used at over 1500 higher educational institutions, LockDown Browser is the “gold standard” for securing online exams in classrooms or proctored environments.

Respondus Monitor Overview

Respondus Monitor® builds upon the power of LockDown Browser, using a student’s webcam and industry-leading video analytics to prevent cheating during non-proctored exams. You won’t find a more cost-effective, student-friendly system for online proctoring.

Respondus LockDown Browser and Respondus Monitor Quick Start Guide

If you are interested in setting up this proctoring solution for your final exams please contact Distance and Online Learning at DLhelp@hvcc.edu as soon as possible (Monday-Friday from 8:00 a.m. to 5:00 p.m.) as you will need to set-up a practice exam for your students. Students will need to download the Respondus LockDown Browser on their computers and configure it. The practice exam will make sure everything works for students prior to taking the final exam.

Next steps

  • Contact Distance and Online Learning to get access to this product.
  • Work with Distance and Online Learning to deploy the product in your course and configure your final exam(s).
  • You will need to get the student installation set up information and download link for Respondus LockDown Browser and Respondus Monitor from Distance and Online Learning. A web page is available with the preceding information to add to your Blackboard course.
  • Training, resources, and support are available to help you and your students.

System Requirements for LockDown Browser and Respondus Monitor for Students

Operating Systems:

  • Windows: 10, 8, 7
  • Mac: MacOS 10.15 to 10.12, OS X 10.11, OSX 10.10
  • iOS: 11.0+ (iPad only). Must have a compatible LMS integration. Details.
  • Web camera (internal or external) & microphone
  • A broadband internet connection
  • Administrator rights on your computer system may be required to install

Browser Requirements:

LockDown Browser is a client application that is installed to a local computer. Both the Windows edition and the Mac edition of the browser are based on Chromium, Google’s open source framework. Students do NOT need Google’s Chrome browser installed; nor will this version affect a Chrome browser that’s already installed.

If your students do not have access to a computer that meets the system requirements please let us know immediately so we can work with ITS to get them set up for the proctored exam with the necessary equipment.

 April 30, 2020  Posted by at 9:15 pm Bb News - Faculty Comments Off on Test Proctoring with Respondus LockDown Browser
Apr 302020
 

Using LockDown Browser and a Webcam for Online Exams

This course requires the use of LockDown Browser and a webcam for online exams. The webcam can be built into your computer or can be the type that plugs in with a USB cable. Watch this short video to get a basic understanding of the LockDown Browser and the webcam feature.

STUDENT QUICK START GUIDE

Download and install LockDown Browser from this link:

RESPONDUS LOCKDOWN BROWSER DOWNLOAD URL

Important notice for Mac users:

There is a known issue of the Lockdown Browser logo not disappearing once launching the program.  If you are not able to remove the logo after starting Lockdown Browser, please follow the instructions below:

1) Go to your Mac Applications folder, locate the app titled “LockDown Browser,” and send it to the trash.
2) Empty the trash
3) Download version 2.0.6.04 from here: http://download.respondus.com/lockdown/download-prev-cmac.php?id=411532512
4) Once the download finishes, click on the download and install LockDown Browser 2.0.6.04.
5) After the install finishes, please try to retake your exam.

NOTE: Once you click on the icon to open the Lockdown Browser and Monitor, it will ask you to choose a server.  You will need to choose HVCC-newBbSaaS-Production to navigate to your courses successfully.  You will need to do this each time you open the Respondus Lockdown Browser and Monitor. 

Follow the steps below to begin your exam or quiz.  If you attempt to start the exam or quiz before opening Lockdown Browser, you will be prompted to enter a password.  You will need to ensure that you’ve opened Lockdown Browser first before starting the exam.  

To ensure LockDown Browser and the webcam are set up properly, do the following:

  • Start LockDown Browser, log into Blackboard, and select your course.
  • Locate and select the Help Center button on the LockDown Browser toolbar.
  • Run the Webcam Check and, if necessary, resolve any issues.
  • Run the System & Network Check. If a problem is indicated, see if a solution is provided in the Knowledge Base, and troubleshooting information can also be emailed to the Distance and Online Learning Help Desk at DLhelp@hvcc.edu.
  • Exit the Help Center and locate the practice quiz created by your instructor.
  • Upon completing and submitting the practice quiz, exit LockDown Browser.

When taking an online exam that requires LockDown Browser and a webcam, remember the following guidelines:

  • Ensure you’re in a location where you won’t be interrupted
  • Please turn off all other devices (e.g., tablets, phones, second computers) and place them outside of your reach
  • Clear your desk of all external materials not permitted — books, papers, other devices
  • Before starting the test, know how much time is available for it and that you’ve allotted sufficient time to complete it
  • Remain at your computer for the duration of the test
  • If the computer or networking environment is different than what was used previously with the Webcam Check and System & Network Check-in LockDown Browser, rerun the checks before starting the test
  • To produce a good webcam video, do the following:
    • Avoid wearing baseball caps or hats with brims
    • Ensure your computer or tablet is on a firm surface (a desk or table). Do NOT have the computer on your lap, a bed, or other surfaces where the device (or you) are likely to move.
    • If using a built-in webcam, avoid tilting the screen after the webcam setup is complete.
    • Take the exam in a well-lit room and avoid backlighting, such as sitting with your back to a window.

Remember that LockDown Browser will prevent you from accessing other websites or applications; you will be unable to exit the test until all questions are completed and submitted.

System Requirements for LockDown Browser and Respondus Monitor

Operating Systems:

  • Windows: 10, 8, 7
  • Mac: MacOS 10.15 to 10.12, OS X 10.11, OSX 10.10
  • iOS: 11.0+ (iPad only). Must have a compatible LMS integration. Details.
  • Web camera (internal or external) & microphone
  • A broadband internet connection
  • Administrator rights on your computer system may be required to install

Browser Requirements:

LockDown Browser is a client application that is installed on a local computer. Both the Windows edition and the Mac edition are based on Chromium, Google’s open-source framework. Students do NOT need Google’s Chrome browser installed; nor will this version affect a Chrome browser that’s already installed.

 April 30, 2020  Posted by at 8:04 pm Uncategorized Comments Off on Respondus LockDown Browser Student Set-Up