Jun 272013
 

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A majority of faculty will have you working with word processing documents as you answer questions and complete worksheets. There are many word processing programs available. Some of the most commonly used ones are Microsoft Word, Microsoft Works, WordPerfect, Pages, Open Office, and Google Docs. Most of these programs have their own file extension (.docx, .wpd) so users know what program they need to open the file. Some programs can convert from one format to another but most can’t.

The most commonly accepted word processing file types are:

  • Microsoft Word (.doc or .docx) – Is the “new” universal file type which can now be opened by most word processing programs with much of its formatting left intact. Also, most word processing programs give you the option to save as Microsoft Word too.
  • Portable Document Format (.pdf) – is a file format used to present documents in a manner independent of application software, hardware and operating systems. Users can use a free viewer to open the documents and without the viewer they can’t open it. Also, without the original document file changes can’t always be made.

Microsoft Word for PC and Mac Users


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Save as Word:

  • Choose the File tab
  • Select Save As
    • To save the document to your computer, select Computer, then click Browse.
  • The Save As dialog box appears, choose the location where you want to save the document
  • Enter a file name for the document
  • Select Save
    • You can choose the Save command again to save your changes as you modify the document.

Save as PDF (Export):

  • Choose the File tab
  • Select Export, then select Create PDF/XPS
  • The Save As dialog box appears, choose the location where you want to export the document
  • Enter a file name
  • Select Publish

Google Doc for PC or Mac Users – Save as Word/PDF


  • Select File
  • Select Download as
  • Choose one of the following options from the menu:
    • Microsoft Word (.docx)
    • PDF Document (.pdf)
  • Depending on your browser settings it will automatically save to your Downloads folder or you will be prompted to choose the location where you want to save the document.

Pages for Mac Users – Save as Word/PDF:


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  • Select File
  • Select Export To
  • Choose one of the following from the menu:
    • Word…
      • Select Advanced Options to choose .docx or .doc Word file type
      • Choose Next
      • Enter a file name and choose a location to save the file to
    • PDF…
      • Image Quality – choose an option from the menu
      • Choose Next
      • Enter a file name and choose the location where you want to save the document.

Open Office for PC and Mac Users – Save as Word/PDF


Save as Word

  • First, save your document as an OpenOffice file.
  • Select File
  • Choose Save As
  • The Save As dialog box appears, choose the location where you want to save the document
  • Enter a file name for the document
  • From the File Type drop-down menu choose Microsoft Word 97/2000/XP (.doc) or Microsoft Word (.docx) from the list
  • Select Save

Save as PDF (Export)

  • Choose the Export Directly as PDF icon to export the entire document using your default PDF settings.